Advanced Certificate of Procurement and Project Management

Unit 1 – Plan Purchasing

• Plan purchasing
• Prepare invitations
• Retail purchases
• Quotations or tenders
• Legislative requirements
• Identify suppliers
• Evaluate sources
• Policies and procedures
• Invitations to offer
• Conduct briefings
• Recommendations to purchase
• Obtain specialist expertise
• Evaluate offers
• Purchasing performance
• Evaluation process
• Purchasing criteria

Unit 2 – Purchase goods and services

• Purchase goods and services
• Purchasing requirements
• Organisation purchasing strategies
• Administration
• Specialist purchasing roles
• Purchasing limits
• Selection discretion
• Make purchases
• Purchase request
• Clarify request
• Payment methods
• Direct purchases
• Credit card purchases
• Online purchases
• Standing agreements or accounts
• Written / verbal quotations
• Supply agreements
• Approval for purchases
• Quotes
• Formal tenders
• Selecting suppliers
• Make the purchase
• Receive goods
• Advice relevant personnel
• Receipts / advices
• Petty cash vouchers
• Invoices
• Corporate credit card transaction
• Ensure good received are checked
• Compliance
• Resolve non-compliance
• Negotiate solutions
• Registration of new assets
• File and store purchase records

Unit 3 – Negotiate contracts

• Negotiate contracts with suppliers
• Without prejudice
• Negotiation skills
• Negotiate issues with suppliers
• Determine desired outcomes
• Document contract requirements
• Prepare contracts
• Draft contract
• Use legal expertise if required
• Trade practices legislation
• Consumer protection legislation
• Import goods and services
• Sales of goods legislation
• Distribute draft contracts
• Unforeseen circumstances
• Check validity of draft contracts
• Finalise contract
• Sign contracts and exchange
• Store contract safely
• Advise unsuccessful suppliers

Unit 4 – Monitor supplier performance

• Supplier contract
• Document received supplied goods
• The purchasing process
• Procurement process
• Conformity of goods
• The four variables
• Four key aspects of evaluation
• Supplier non-conformance
• Purchase order
• Supplier performance
• Health and safety
• Poor performance
• Managing supplier relationships
• Ethical practices
• Complete documentation
• Rating tools
• The evaluation process
• Damaged stock report
• External customer audit
• Quality importance
• Maintain records
• Information security
• Privacy principles

Unit 5 – Source goods/ services and evaluate contractors

• Supply requirements
• Specification of goods and services
• Purpose of goods and services
• Legislation and regulations
• Contractor performance
• Quantities of goods and services
• Frequency ordering
• Push inventory management models
• Pull inventory management models
• Potential contractors
• Comparative costings for goods and services
• Effective negotiations
• Cost saving strategies
• Contractor consistency
• New to business suppliers
• Existing supplier evaluations
• Performance tools
• Evaluation process
• Actioning agreements and contracts
• Privacy procedures

Unit 6 – Apply project procurement procedures

• Procurement requirements
• Procurement planning / procedures
• Work breakdown structure
• Project management plan
• Make or buy
• Contracts
• Procurement documents
• Outputs
• Evaluation
• Approval process
• Supplier selection process
• Evaluation
• Screening
• Conduct procurement activities
• Contract administration
• Change requests
• Records management
• Audits

Unit 1 – Manage Project Risk

• Risk management
• Risk identification
• Risk context
• Risk categorisation
• Information gathering techniques
• Ishikawa / Fishbone diagrams
• Risk management plan
• Risk breakdown
• Risk register
• Qualitative risk analysis
• Quantitative risk analysis
• Response planning / strategies
• Risk controls
• Project management plan
• Responding to risk
• Project outcomes

Unit 2 – Manage project integration

• Managing a project
• Program management table
• Governance
• Project life cycle
• Project management information system
• Environmental factors
• Project cash flow
• Project management methodology
• Project stages
• Integration management
• Project scope management
• Project management plan
• Project execution
• Monitor and control processes
• Project control
• Administration procedures
• Project closure report

Unit 3 – Manage project procurement

• Procurement requirements
• Project procurement management
• Contracts
• Plan purchases and acquisitions
• Project scope
• Tools and techniques
• Make or buy analysis
• Contract types
• Statement of work
• Contract planning
• Contract terminology
• Evaluation
• Conduct procurement activities
• Select sellers
• Evaluation criteria
• Implement and monitor procurement
• Contract administration
• Seller performance
• Change control
• Contract variance
• Procurement finalisation procedures
• Contract audit

Unit 4 – Manage project information and communication

• Information Processes
• Project communications
• Communication management
• Communication skills
• Project environment
• Constraints
• Communications channels
• Stakeholder management
• Project Management Information System (PMIS)
• Communication networks
• Conflict resolution
• Communicating outcomes
• Assess information
• Performance reviews
• Project variances
• Forecasts

Unit 5 – Manage project time

• Manage project time
• Project scheduling
• Project time management processes
• Work Breakdown Structure (WBS)
• Inputs and outputs
• Project scope
• Tools and techniques
• Activity sequencing process
• Precedence Diagramming Method (PDM)
• Arrow Diagramming Method (ADM)
• Dependencies
• Project network diagrams
• Resource estimating process
• Project calendar
• Duration estimating
• Parametric estimating
• Constraints
• Critical path
• Schedule control process

Unit 6 – Manage Project Scope

• Project authorisation activities
• Project versus product scope
• Project scope management processes
• Scope management approach
• Collecting requirements
• Inputs and outputs
• Roles and responsibilities
• Project delegations
• Defining the scope
• Project deliverables
• Project scope statement
• Project charter
• Work breakdown structure (WBS)
• Decomposition
• Scope verification
• Change control

Unit 7 – Manage project quality

• Quality management plan
• Quality objectives and standards
• Quality v grade
• Project quality management
• Process of quality planning
• Tools, techniques and methods
• Project scope statement
• Project management plan
• Design of Experiment (DOE)
• Cost of Quality (COQ)
• Quality metrics
• Quality checklists
• Process improvement plan
• Quality assurance
• Quality control process
• Outputs from quality control

Unit 8 – Manage project stakeholder engagement

• Stakeholder engagement
• Project objectives
• Stakeholder identification / register
• Segmenting stakeholders
• Rules of engagement
• Timelines
• Stakeholder interest
• Stakeholder management
• Action plans
• Team performance
• Emotional intelligence
• Conflict management
• Team building
• Define project roles
• Stakeholder expectations
• Team ethics
• Team reviews
• Individual development plan
• Stakeholder communication plan
• Change management

Unit 9 – Manage project human resources

• Determine HR requirements
• HR management
• HR and project teams
• HR planning
• Organisational charts
• Position descriptions
• Organisational theories
• Establish project team
• Virtual teams
• Effective project teams
• Management skills
• Training and team building
• Performance recognition
• Project team management
• Staff management plan
• Conflict management
• Redeployment / redundancies
• Process improvement

Unit 10 – Manage project cost

• Manage project cost
• Project cost management
• Job costing
• Double-entry accounting
• Cost-benefit analysis
• Risk management analyses
• Cash flow budget
• Developing a project budget
• Budgets and controls
• Capital budgets
• Break-even analysis
• Financial cost analysis
• Cost management plan
• Earned value management (EVM)
• Variances
• Variance analysis reports
• Project outcomes
• Milestone trend analysis (MTA)